Volunteers

Welcome Volunteers!  This page presents an overview of all the help we need to stage our festival.  Please visit our  Volunteer Listings page for detailed listings of specific opportunities.  Thank you.

Overview

Our festival depends on the help of volunteers.  We need volunteers the entire year before the festival as well as during the week of the festival.  Everyone can help!  It doesn't matter where you live or how much time you can spare.  We have an opportunity that you will find interesting, enjoyable, and satisfying.   You can work with others, at home on your computer, or as you travel to festivals and fairs.  If you can spare an hour or two on occasion, we would welcome your help.  You might have just the skills or connections to make an important task easily accomplished! 

 We need volunteers now in the areas of:

• Publicity
• Vendor Recruitment
• Office Work
• Fund Raising
• Artwork and Design
• Consulting
• Festival Week set up and tear down

Publicity:

Publicity is an area where everyone can participate.  Publicize the festival whenever, wherever, an opportunity arises. 

• Post flyers and posters in your town, at work, community bulletin boards and kiosks, and especially other music festivals.
• Collect information (fliers, email and website addresses, business cards, etc.) about music events, festivals, community and events calendars, travel magazines and websites, etc. where we can post our logo and describe our festival. 
• Put a link to our website on your myspace page,  blog, or website
• Distribute material from our press kit (fliers, logo, news clips) whenever and wherever possible.
• Arrange to have the local media (TV news and morning talk shows, radio, and newspapers) publicize, promote, and cover the event.

Vendor Recruitment

Vendors and concessions for food and merchandise add a lot to the festive atmosphere of the festival.  We would like to make a major push to recruit more vendors for the festival in 2008.

• Promote our festival  to Green Country artisans and craftsmen and invite them to exhibit at our festival.
• Collect information (fliers, email and website addresses, business cards, phone numbers, etc.) from Green Country artisans and craftsmen so we can follow up and make contact with them as well.

Office Work

• Handle and route email requests for information.
• General secretarial and office skills, develop spreadsheets, maintain database, etc.
• Handle online ticket sales, vendor fees, contest fees.
• Write the newsletter.
   

Fundraising

Ticket sales do not begin to cover the cost of the festival.  We depend on sponsors for a major portion of the cost of the festival.

• Recruit sponsors (local business, foundations, service orgs, friends, etc. ) for the festival.  
• Organize an event (bake sale, raffle, dinner, etc.) to raise money. 
• Donations can be:  money, materials and supplies, labor, etc.

Artwork and  Design

• Design an attractive events page on myspace.
• Design graphics, color schemes, etc. for our website.
• Search for free clip art, graphics, etc. that would be effective on our website.
   

Consulting

• Myspace
• Special programming on our website via javascript, perl, etc.
   

During the festival and immediately before:

• General gophers for miscellaneous errands
• Set up of tents, canopies, tables, and other equipment
• Man ticket tables, information booth, entry table.
• Direct traffic and parking
• Route phone calls
• Arrange for wi-fi service during the festival

If you would like to volunteer your services, please email:  volunteers@skiatookbluegrass.com , call Fern at 918- 633-5146 or fill out the form below.

Instructions:  Include your name and one or more methods of contact.  Under phone you can include home, work, and cell numbers, or instructions such as "call after 5:00 PM".  Hours is the number of hours you would like to volunteer per Frequency.  Under message you can give as much additional detail as you wish as to how you'd like to help, availability, etc.